Director of Finance & Administration
California Film Institute
San Rafael, CA
Salary Range: $130,000 – $140,000
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The California Film Institute (CAFILM) is seeking an experienced and exceptional leader with a finance background to become the Director of Finance & Administration of this internationally respected nonprofit arts organization. At California Film Institute we celebrate film as art and education by presenting the annual Mill Valley Film Festival, exhibiting films year-round at the Christopher B. Smith Rafael Film Center, and building the next generation of filmmakers and audiences through CAFILM Education.

The annual Mill Valley Film Festival is consistently rated one of the top film festivals in the country, screening over 200 US and international films for more than 60,000 participants. The Christopher B. Smith Rafael Film Center has had the privilege to serve approximately 125,000 attendees in prior years. CAFILM Education works with schools and community groups to inspire and build the next generation of filmmakers and film lovers through its creative film programs for Bay Area students.

Position Overview:

Reporting to and working closely with the Founder/Executive Director, the position oversees all aspects of the California Film Institute’s nonprofit finance, human resources, information technology, facilities, and operations to guarantee seamless coordination, optimal support of programmatic activities, and collaboration across all departments and programs.

Our Diversity, Equity, and Inclusion Commitment:

We strive for a culture where people sense they are valued, can bring their whole selves to work free of oppression, injustice, harassment or discrimination, and that they experience belongingness through a common purpose. We are taking steps to ensure that the California Film Institute is a safe and equitable space for staff members, filmmakers and audiences alike by incorporating inclusivity, diversity and accessibility measures into our business plan and tangible KPIs to hold ourselves accountable to serve and engage diverse audiences through our work. We are also working to examine racial justice internally in order to drive self-discovery and best inform how we can change practices and utilize our voice and position within the community.

Responsibilities include but are not limited to the following:

Administrative and Operations

  • Communicate organization goals and operational plans to all levels of the organization.
  • Work with the Executive Director on strategic planning and coordination of the organization’s programs, projects, and policy positions.
  • Lead and guide directors and managers on financial and administrative operations matters.
  • Supervise operations and administrative departments and staff.
  • Oversee contract negotiations and maintain accurate records.
  • Administer all insurance contracting, liability and reporting.
  • Initiate and oversee risk management and legal policies, including procedures and activities, letters of agreement, contracts, leases, etc., to insure compliance.
  • Administer building lease and communications with landlord, including building and equipment maintenance, safety and repair.
  • Supervise facility maintenance of office space, Smith Rafael Film Center, and Sequoia Theater.
  • Develop and oversee implementation of IT plans including software applications and manage IT operations and consultants to ensure effective infrastructure and delivery of IT services across the organization.
  • Direct office business operations, including monitoring and approval of vendor contracts, invoicing and payments, etc.
  • Enhance and enforce all business operations policies and procedures, such as purchasing, security, and safety procedures.
  • Manage the organization in the absence of the Executive Director.
  • Attend CAFILM events that may require evenings and weekends.

Accounting and Finance

  • Develop and implement accounting policies and procedures, internal control systems, oversee compliance, and keep manuals up to date.
  • Track department performance against budget for financial forecasting throughout the year and review monthly with department directors.
  • Lead and ensure a successful annual budget process in coordination with executive director and department directors.
  • Provide ongoing analysis and reports detailing monthly and yearly performance, actual to budget comparisons, end of year projections and other relevant details that support the executive director, department directors, finance committee and board.
  • Prepare and provide project budgets and reports as needed to ensure compliance with grants.
  • Supervise finance department staff.
  • Oversee annual audit process, ensuring an efficient audit and that organization is in compliance with all auditing rules and regulations.
  • Assist and train directors to support successful oversight of each department’s
  • Along with the Executive Director, serve as primary negotiator and interface with lending institutions, banks, benefits brokers, vendors, etc.
  • Act as staff liaison with the Finance Committee preparing agendas and reports, and working closely with the Treasurer, ensure accurate meeting minutes and committee guidance through annual budget and audit processes.
  • Provide information and insight to the board on financial operations and assist the Treasurer to present monthly and year-end reports to the board.

Human Resources

  • Oversee and supervise all human resources personnel policies and procedures, including payroll functions, in accordance with organizational policy and legal requirements.
  • Ongoing review and revision of all procedures, systems and policies as necessary.
  • Administer human resources function and oversee benefits programs.
  • Maintain personnel files and oversee employee reviews and compensation processes.
  • Ensure that all human resource-related matters are handled appropriately and in compliance with applicable local, state and federal regulations and laws.
  • Maintain Employee Manual.


  • Demonstrated success leading and managing the financial and business operations of a nonprofit organization.
  • Minimum of 5+ years of direct work experience in nonprofit administration, finance and budget management; knowledge of GAAP standards and fund accounting.
  • Experience as a strategic thought partner with the ability to engage in creative, entrepreneurial thinking and to execute to operationalize strategies and new initiatives.
  • Excellent analytical and abstract reasoning skills to translate nonprofit financial information and data into insights and strategic recommendations aligned with organizational vision and mission; ability to measure nonprofit financials and operational performance with numbers and social impact.
  • Advanced knowledge and skills in nonprofit finance and accounting.
  • Proven track record as an impactful negotiator, team player and relationship builder.
  • Demonstrated resourcefulness in setting priorities, proposing efficiencies, and guiding investment in people, systems and facilities.
  • Demonstrated success managing the implementation of IT plans and systems.
  • Skill with risk management and insurance liabilities issues, and in contracting and reporting processes.
  • Experience as a senior manager responsible for HR administration and benefits.
  • Excellent supervision and people-management skills and a proven ability to mentor, motivate, and support through inclusive leadership practices and collaborative problem solving; able to maintain professional demeanor in a fast-paced environment.
  • Maintain a positive, supportive, cooperative, proactive, can-do attitude in fulfilling the mission.
  • High degree of integrity and dependability, good time management, genuine Connection to our mission and programs.
  • Strong written and verbal communications skills and high attention to detail.
  • Bachelor’s degree in nonprofit finance, business or related field; Master’s degree a plus.
  • Film festival or theatrical exhibition experience is a plus.
  • Must be able to work evenings and weekends as needed (for film premieres, during theMill Valley Film Festival, etc.).

Benefits and Compensation

California Film Institute offers exceptional benefits with medical, dental, 403(b) with matching contributions, parking and professional development opportunities.